Business Details
Your Trusted Partner for Event Venue Sourcing Solutions
Established with a commitment to excellence, tobook has become a trusted partner in sourcing venues and accommodation for corporate events. Our team of specialists brings over 30 years of combined experience, offering a free venue finding service that prioritises client needs through tailored recommendations and strong negotiation skills. We pride ourselves on our impartial approach, collaborating exclusively with venues and suppliers renowned for exceptional service. Our bespoke accommodation booking system streamlines group and individual hotel arrangements, supported by dedicated account managers who ensure seamless execution from brief to post-event.Client testimonials highlight our prompt response times, personalised support, and ability to transform event visions into reality. With a focus on safeguarding measures and annual rate negotiations, we deliver value-driven solutions for industries ranging from automotive to education. Regular visits to partner venues and participation in industry expos ensure we maintain cutting-edge insights to benefit our clients.
Services
Venue Sourcing
Accommodation Booking
Event Management
Hybrid Event Support
International Event Planning
Highlights and features
- We offer a free venue finding service with tailored recommendations.
- Our team has over 30 years of experience in corporate event planning.
- We provide strong negotiation skills to secure competitive rates.
- Our bespoke accommodation booking system streamlines group reservations.
- We offer dedicated account managers for personalised support.
What people say
Personalised and friendly service
Prompt response
Highest calibre of operation
Great recommendations
Stress-free experience
Services
Venue Sourcing
Our venue sourcing service identifies optimal locations for conferences, meetings, and events. We specialise in matching client requirements with venues offering exceptional service, from hotels to unique spaces like museums and yachts. With strong negotiation skills, we secure competitive rates while ensuring venues align with event objectives and delegate needs.
Accommodation Booking
Our bespoke accommodation booking system manages group and individual stays for corporate events. Dedicated account managers negotiate annual corporate rates, implement safeguarding measures, and provide tailored reporting. The platform streamlines reservations with automated confirmations, reminders, and support for changes, ensuring seamless overnight arrangements aligned with company policies.
Event Management
We support end-to-end event management, from venue selection to post-event execution. Our expertise covers conferences, product launches, awards dinners, and team-building activities. With international connections and experience in industries including automotive and education, we ensure events reflect client visions while handling logistics, theming, and supplier coordination for memorable outcomes.
Hybrid Event Support
Our hybrid event support ensures venues accommodate both physical and virtual participants. We verify technical capabilities for live streaming, virtual engagement tools, and seamless integration of remote attendees. This service includes venue assessments for connectivity, equipment requirements, and logistical planning to create inclusive experiences that maintain engagement across all participant types.
International Event Planning
We facilitate international event planning with extensive global venue networks and local market knowledge. Our service includes cross-cultural considerations, logistical coordination across time zones, and partnerships with international suppliers. From site inspections to compliance with regional regulations, we ensure smooth execution of multinational events while maintaining cost-effectiveness and service excellence.
People
Karen Guile
Director
Karen Guile leads tobook with over 30 years of experience in event venue sourcing. She focuses on service excellence and client partnerships, ensuring tailored solutions for corporate event needs.
Questions
How does your free venue finding service work?
We match your event requirements with our network of venues, negotiate competitive rates, and provide tailored recommendations without charging clients directly.
Do you handle international event bookings?
Yes, we have global venue connections and experience managing events across different countries with localised logistical support.
Can you assist with accommodation for apprenticeships?
Our bespoke booking system includes safeguarding measures specifically designed for apprenticeship accommodation requirements.
How do you ensure venue quality?
We maintain relationships only with venues proven to deliver exceptional service, verified through regular visits and industry partnerships.
What event types do you specialise in?
We handle conferences, product launches, awards dinners, training events, hybrid formats, and team-building activities across multiple industries.
Do you provide post-event support?
Yes, our service includes post-event follow-up, feedback collection, and reporting on accommodation usage and spending patterns.
