Business Details
Expert Venue Finding Service in Ashbourne
Established over three decades ago, Hotels & Venues has built a reputation as a trusted global venue finding agency. Our founder, Crispin Scott, personally oversees every project, ensuring meticulous attention to detail from initial venue searches through contract negotiations. With expertise spanning Europe, North America, the Middle East, and Asia, we specialise in securing venues for events ranging from intimate meetings to large-scale conferences. Our service remains entirely free for clients, with transparent pricing and direct payments between clients and venues. Through 1,000+ successfully organised events, we've developed a comprehensive database and industry contacts across 50+ hotel groups worldwide.Our six-stage process guarantees thorough venue comparisons, site inspections, and competitive pricing negotiations. Regular site visits and industry presentations keep our knowledge current, while our commitment to saving clients time and costs has earned long-term partnerships with organisations like the Institute of Physics and Paddy Power Betfair. Our team's flexibility extends to accommodating complex requirements, including multi-location changes when necessary. Client testimonials consistently highlight our professionalism, reliability, and ability to exceed expectations through tailored solutions.
Services
Venue Finding Service
Global Venue Search
Event Contract Negotiation
Proposal Documentation
Site Inspection Coordination
Highlights and features
- 30+ years' experience in global venue sourcing
- Founder personally oversees every project
- Free service with transparent pricing
- Negotiated over 200 contracts annually
- Established relationships with 50+ hotel groups
What people say
Personal service
100% reliable
No request too small
Extremely knowledgeable
Invaluable team
Services
Venue Finding Service
Our dedicated venue finding service specialises in matching clients with optimal event spaces. With global expertise spanning four continents, we handle events from 10 to 1,000 attendees. Our process combines extensive industry contacts with detailed requirement analysis to ensure perfect venue-event alignment, saving clients significant time and resources through our exclusive focus on this specialist field.
Global Venue Search
We conduct comprehensive global venue searches across Europe, North America, Middle East, and Asia. Our established relationships with 50+ hotel groups enable access to exclusive venues and preferential rates. Regular site inspections maintain our database's accuracy, while our experience with complex international projects ensures seamless cross-border event coordination and cultural considerations.
Event Contract Negotiation
Our contract negotiation service leverages 30+ years' industry experience to secure favourable terms for clients. We review venue contracts for fairness, negotiate pricing improvements, and manage the entire contracting process. With over 200 annual contracts negotiated, our expertise ensures clients receive competitive rates while maintaining contractual protections throughout the booking process.
Proposal Documentation
We create detailed proposal documents comparing shortlisted venues through comprehensive analysis. These include price comparisons, space specifications, floor plans, and visual materials. Our documentation streamlines decision-making by presenting critical information in clear, structured formats that highlight each venue's strengths against specific event requirements.
Site Inspection Coordination
Our site inspection coordination ensures thorough venue evaluation. We arrange and accompany clients on inspections, providing expert guidance during assessments. This service includes logistical planning for visits, facilitating direct communication with venue managers, and capturing detailed observations to inform final venue selection decisions.
People
Crispin Scott
Managing Director
With over 30 years in the industry, Crispin founded Hotels & Venues to provide exceptional venue sourcing. His hands-on approach ensures personal involvement in every project, combining extensive contacts with client-focused solutions. Regular site inspections maintain his industry knowledge.
Questions
Is there a charge for your venue finding service?
No, our venue finding service is completely free for clients with no management fees.
How do you ensure competitive pricing for venues?
We negotiate over 200 contracts annually, leveraging our industry experience and relationships to secure optimal rates.
What geographic areas do you cover?
We operate globally across Europe, North America, Middle East, and Asia with extensive local knowledge.
How involved is the founder in each project?
Crispin Scott personally oversees every enquiry to ensure client expectations are exceeded.
What types of events do you handle?
We accommodate all event sizes from 10 to 1,000 attendees with diverse venue requirements.
How do you maintain venue information accuracy?
Regular site inspections and industry presentations keep our database current with 50+ hotel groups.
